Alumni, Supporters and Friends privacy notice

This privacy notice explains what types of information will be gathered about you as Alumni, Supporters or Friends of the University and how this information will be used.

Introduction

Nottingham Trent University is committed to protecting the privacy and security of your personal information.

You, our Alumni, Supporters and Friends, are extremely important to us. With your help, we can continue to provide a transformative experience for tens of thousands of students every year, to address some of our society’s major challenges, and to make a positive difference in our communities.

We value our relationship with you and would like to send you relevant communications, offering beneficial services, thanking you for your support and sharing future opportunities to get involved, which may be of interest to you. To do so, we need to process your personal information.

This Privacy Notice provides important information about how Nottingham Trent University identifies and manages its Data Protection responsibilities in accordance with its legal and regulatory obligations when it comes to the data of its Alumni, Supporters and Friends held by the University’s Development and Alumni Relations Office.

NTU encourages you to review the privacy statements of any websites you choose to navigate to from our website (or navigate from to our website) or digital services that we provide links to so that you can understand how those websites collect, use and share your information as well. Any third party sites that you can access through the website are not covered by this Privacy Notice and we accept no responsibility or liability for these sites.

This Privacy Notice also explains how you can change the way(s) in which we use your personal data at any time.

Who we are

NTU is a “data controller” which means we are responsible for deciding how we hold and use personal information about you.

This Privacy Notice applies to all NTU Alumni, Supporters and Friends (“you” or “your”) or services that link to it (collectively, our “Services”). Occasionally, a Service will link to a different Privacy Statement that will outline the particular privacy practices of that Service. Such as:

• NTU Student Privacy Notice
• Website and Cookies

Please read this Privacy Notice carefully and contact our Data Protection Officer if you have any questions about our privacy practices or your personal information choices.

Attn: Tracy Landon, Legal Services Manager and Data Protection Officer

Nottingham Trent University Address: 50 Shakespeare Street, Nottingham, NG1 4FQ

Email: DPO@ntu.ac.uk

You can also contact the NTU Development and Alumni Relations team at alumni@ntu.ac.uk.

We may need to update this Privacy Notice from time to time. If changes made to this Privacy Notice are considered to be material, we will notify you of the changes.

Personal information

NTU is committed to the responsible handling and protection of personal information.

Personal Data, or personal information, means any information about an individual from which that person (a “Data Subject”) can be identified. It does not include data where the identity has been removed (anonymous data).The information will be Personal Data if a person can be identified either directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.

For example personal data may include names, addresses, email addresses and telephone numbers; it may also include images in photographs or films and recorded telephone conversations.

Why we process your data

We value our relationship with you and would like to send you relevant communications, offering beneficial services, thanking you for your support and sharing future opportunities to get involved, which may be of interest to you. To do so, we need to process your personal information.

We want to be clear about our privacy practices so that you are fully informed and can make choices about the use of your information, and we encourage you to contact us at any time with questions or concerns – NTU Development and Alumni Relations team at alumni@ntu.ac.uk or DPO@ntu.ac.uk.

The types of personal information we collect

We collect personal information from you, for example, if you register for an event, volunteer, making a donation or the use of any of our Services. The categories of personal information that we may collect, store and use about you include (but are not limited to):

• Name, address, telephone number, email;
• Date of Birth and gender;
• Student/Alumni number;
• Your course details and attendance records;
• Qualifications;
• Professional records, including where you work and the position you hold;
• Your current interests, activities and accolades;
• Communications relating to a decision we make;
• Visual images / photographs (including CCTV);
• Your affiliations with other organisations (e.g. board memberships);
• Relationships to other alumni and supporters;
• How you may be able to support us, for example our estimate of your capacity to volunteer or donate;
• Your support for NTU (e.g. your donations, volunteering or advocacy);
• Computing and email information including login details, network access.

We may need to process sensitive personal information which is referred to as Special Category personal data which includes racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health conditions, sexual life, sexual orientation, biometric or genetic data, and Personal Data relating to criminal offences and convictions.

We may process special category personal information in the following circumstances:

• In limited circumstances, with your explicit written consent.
• Where we need to carry out our legal obligations.
• Where it is needed in the public interest, such as for equal opportunities monitoring.
• Where the processing is necessary for archiving purposes in the public interest, or for scientific or historical research purposes, or statistical purposes, subject to further safeguards for your fundamental rights and interests specified in law.